Authors

Presentation Guidelines

Lecture Style Presentations

1. General

  • Each lecture style session room will be set with an LCD projector, a microphone, a laser pointer, and a laptop computer.  You may also use your own laptop computer if you wish so.
  • Each lecture style presentation is allocated 18 minutes.  You should spend about 15 minutes for presentation of the problem, the background, the innovative approach, the new results and the comparative evaluation.  An additional 3 minutes should be available for discussion with the attendees.
  • Every presenting author should sign the Session Chair’s Report under the title of their paper.
  • To be submitted to IEEE Xplore, papers must be presented by an author of that paper at the conference unless the Technical Program Chairs granted permission for a substitute presenter arranged in advance on the event and who is qualified both to present and answer questions.

2. Suggestions for a Good Lecture Style Presentation

  • The presenter should prepare a reasonable number of illustrations - transparencies or a Power Point file, so as not to exceed the 15 minute time. Typically, one (1) illustration is presented in one to two minutes.  Additional illustrations could be prepared to support possible answers to attendees' questions.
  • Each illustration should not be crowded by text and graphics. Too much text should be avoided: illustrations should support the presentation; they should not be simply read by the presenter. Graphics help in communications, are more understandable, and point out the basic ideas. Use large fonts so they can be read without a major effort; typically 18-20 point fonts should be used.
  • Presentation should be clearly structured. Begin with a title page. The index of the presentation should outline the presentation. The basic problem should be clearly stated, as well as the application area. Background and previous work should be summarized to provide a prospective for the results presented in the paper. The innovative approach should be clearly stated. The application of the approach to the application problem should be described, by pointing out the main features and characteristics, the problems and the solutions. The results should be clearly outlined and evaluated. Appropriate comparison with previous results should be presented. Conclusions should summarize the work performed and point out the main innovation and results. Future work and developments could also be sketched.

Poster Sessions

1. General

  • The poster sessions will be 1.5 hours long.
  • The Authors(s) are expected to;
  1. Be set up prior to the session.
  2. Be present at their poster for the entire 1.5-hour session.
  3. Explain their paper to the collected audience.
  4. Answer questions and interact as appropriate.
  5. Remove their materials promptly.
  • Every presenting author should sign the Session Chair’s Report under the title of their paper.
  • To be submitted to IEEE Xplore, papers must be presented by an author of that paper at the conference unless the Technical Program Chairs granted permission for a substitute presenter arranged in advance on the event and who is qualified both to present and answer questions.

2. Setup

  • Poster sessions will take place in the Foyer of the Convention Centre. 
  • Poster setup can begin as soon as the session before is completed. Poster boards will be numbered; set up your poster to the board with number that corresponds to the order of your poster in the conference program.
  • Poster setup should be complete 10 minutes before the scheduled presentation.

3. Materials

  • Stationery material will be provided to attach posters to the poster boards.
  • The display area for a poster board is 236 cm x 96 cm. The poster boards will be placed horizontally; that is, width = 236 cm and height = 96 cm. Note that the size of an A4 sheet is 21 cm x 30 cm; therefore, the maximum number of A4 size pages that can fit in is 33.
  • Please try your material layout before you arrive and make sure it fits in the assigned space.

4. Removal

  • All poster materials should be removed within 10 minutes of the end of the scheduled session, be considerate, someone will be waiting to set up.

5. Suggestions for a Good Poster Presentation

  • The title of the poster session should be displayed in large font, 36 – 60 point, to help the audience find your paper.
  • Your main point or conclusion should be in large font if it is not covered in the title.
  • A font below 18 point is difficult for the audience to read. Try not to include any smaller print on your presentation.
  • Avoid large sections of text in all capitals; it can be difficult to read. Use capitals and/or BOLD to emphasize your points.
  • Display the highlights of your presentation in larger font, 24 - 40. Use color to emphasize the important points.
  • Pictures, charts and graphs are very effective when kept simple. Too much detail will obscure the main points. Use color!
  • Information flow is most effective if it is from left to right and top to bottom.
  • Your posted materials should be as self-explanatory as possible. Attract the audience’s attention and then answer detailed questions.
  • Consider that the viewers will be two to three meters away from your material and adjust the print font, charts, graphs, and figures accordingly.  The audience will not have the time or the space to read pages of text.
  • The audience at poster sessions moves! They may want to visit several posters during the session. If you are planning to give a presentation of your material it will probably have to be repeated several times as the audience changes. Keep it short, hit the high points and invite questions.
  • Some visitors may be very interested in your topic and will want to monopolize your session time with questions. This may turn away other visitors that are also interested. Recognize this as a factor and be prepared to acknowledge all visitors.
  • If you want to interact with certain audience members later, have cards with your contact information available.
  • The complete paper is available in the Conference Proceedings that all attendees will have. Refer the audience to the paper for detailed information.

Guidelines for Final Paper Submission

Final versions of accepted papers must be uploaded to EDAS for inclusion in the conference proceedings and to be submitted to IEEE Xplore®.  

Deadline: 19 January 2014

These instructions are for papers in the Technical Program. If you have a paper in a Workshop please use the instructions here.

IEEE and IEEE Communications Society Policies 

To ensure appropriate consideration of conflicts of interest during the review process, the ComSoc prohibits changes to the list of authors once a paper has been submitted for review during review, revision, or (if accepted) final publication.

To be published in the IEEE WCNC 2014 Conference Proceedings and to be eligible for publication in IEEE Xplore®, an author of an accepted paper is required to register for the conference at the Full or Limited (Member or Non-Member) Registration rate and the paper must be presented by an author of that paper at the conference unless the TPC Chair grants permission for a substitute presenter arranged in advance of the event who is qualified both to present and answer questions. Non-refundable registration fees must be paid prior to uploading the final IEEE formatted, publication-ready version of the paper. For authors with multiple accepted papers, one Full or Limited Registration is valid for up to 3 papers. Accepted and presented papers will be submitted to IEEE Xplore®.

Revise your Paper

Please read the reviews of your paper and follow the reviewers' recommendations for revising it and preparing the final version. When you are done with the revision, please print out your paper and carefully proof read it. Review formatting requirements can be found at:

http://www.ieee.org/web/publications/pubservices/confpub/AuthorTools/conferenceTemplates.html

IEEE PDF eXpress

Use IEEE PDF eXpress to check if your paper is Xplore compatible.
PDF eXpress instructions

Register for the Conference

The presenting author must register to the conference before submitting the final paper. Note that even if the presenter is a student, he/she must pay a Full Registration. For multiple paper presentations, one author registration is valid for up to three papers. The paper must be presented by an author of that paper at the conference unless the TPC Chair grants permission for a substitute presenter arranged in advance of the event who is qualified both to present and answer questions (See full author policy above).

For conference registration, please go to the Registration page of the IEEE WCNC 2014 website www.ieee-WCNC.org/2014 and follow the instructions.  After completing your registration you will receive an email with your paper upload number. Write this number down, you will need to use it to upload your paper into EDAS.

Submit your Paper

Your final paper must be submitted no later than 12 January 2014 in order to be included in the conference proceedings. The maximum number of pages is six.

To submit your Final paper, please go to EDAS, click on the “My Papers” button, and then upload your paper on the link provided. DO NOT go to Papers/Submit paper, since you will not find IEEE WCNC 2014 there.

If you experience any problems during the upload process of your paper on EDAS, please contact help@edas-help.com.

IEEE Copyright Form

Before you upload your camera-ready paper, you will need to submit your IEEE copyright form using the IEEE electronic copyright mechanism. Please follow the link provided on the paper submission page.

VISA Assistance

Detailed information can be found at http://wcnc2014.ieee-wcnc.org/accessibility-and-visa.